I want a database, preferably cloud based, which allows me and invited colleagues (this is public data but as a collection I'd like to keep it invite only) to upload, store and access large files (mainly pdf white papers from various sources) and to tag/flag them as being in multiple categories.
I would like to be able to either auto-flag for attention or easily find all files which were upliaded more than xx days ago and at the same interval afterwards (as these will probably go out of date). Worst case I could try and do this with tagging
It should be easily searchable by tag and hopefully by content.
Ideally I'd like to see who uploaded and who/when has logged into the system and what they've used - but that's not essential.
And it would be great if it was free.
Effectively I want a manageable knowledge base to dump all the useful data one person finds and and then files somewhere never to see again. while another person is looking for that exact info. Its hard to do it on the network as things need to be in multiple 'folders' but I don't want loads of copies of these things,, and our intranet doesn't really work for it either.
Suggestions? I'm sure its out there!
I don't think I know of anything that comes close to meeting all those criteria. A couple of ideas..
Maybe Confluence by the same people who do Bitbucket.....
here it is
https://www.atlassian.com/software/confluence
I don't think it can do the time-based search you want though and it's not free ($10/month for 10 users). I'm not sure it can search PDFs either.
Evernote with a pro account can actually do search in all kinds of document formats. But again, I don't know how it would do the date-based retrieval.
People around here use Quickbase (Intuit). I don't, but it might have what you need. Definitely not free though. I really don't know it except to know that the way we use it, it doesn't have a lot of value to me so I haven't really poked around enough.
Then of course there's Google Drive ;-)
Diigo might not have all the features but has many. Note it actually saves a copy of the web page so the info does not go 404 on you down the road.
https://www.diigo.com
There's at least one plugin for Mediawiki that parses PDFs. Mediawiki will also cope with the user control and tagging. The rest, I don't know. Worth a look?
thanks guys, I'll check them all out when I have an hour, and let you know what we end up using/how fit for purpose it is!
>> Google drive - actually it could work ::)